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Birth Certificate Corrections

 

These are examples of the most common errors:

 

    "My child’s name is spelled incorrectly…"

    "My mother’s birth place is listed incorrectly on my birth certificate…"

    "I want to add my baby’s father to our child’s birth certificate…"

 

Our office makes eligible corrections to Arizona birth certificates from 1997 to the present.

 

The procedure to make changes varies with the type of change requested and how recently the certificate was registered. As Arizona is a closed records state, only eligible parties may request these changes and are required to provide the necessary factual documentation needed for these change requests to be reviewed.

 

How to request the most common correction changes and the information you may need to provide:

 

How to add a child’s name or complete their name when no name was listed on the original birth certificate (not named child)

There are important steps and time frames to follow when preparing this type of correction request:

 

When the child is under 90 days old -

  1. The parent(s) listed on the child’s original birth certificate must complete an Affidavit to Correct
  2. Notarize parent(s) signature on the form
  3. Complete and sign an Application. No additional factual documents are required

*Note: No additional fee for this correction is charged for adding a child’s name if this change is made WITHIN 1 year from the date of birth. Name changes made after the child is 1 year of age, a correction fee of $30.00 is charged.

 

When the child is over 90 days old to 6 years of age -

  1. The parent(s) listed on the child’s original birth certificate must complete an Affidavit to Correct
  2. Notarize parent(s) signature on the form
  3. Complete and sign an Application
  4. Provide 1 additional factual document. Make certain the factual document utilized was established within 6 months of the date of birth

*Note: No additional fee for this correction is charged for adding a child’s name if this change is made WITHIN 1 year from the date of birth. Name changes made after the child is 1 year of age, a correction fee of $30.00 is charged.

 

When the child is over 6 years of age and older -

  1. A certified court order is required
  2. The court order must list all the changes to be made to that child’s birth certificate. You will be asked to provide a certified copy of the court order with your Application
  • All court orders granted and final after August 25, 2004 must contain this language, “It is ordered that the Office of Vital Records amend the birth certificate of (person’s name) with the following change(s)”

 

When visiting our office to submit your correction request or by mail, please remember to provide a certified copy of the court order with your Application. Complete an Application and be prepared to pay the fee and one of our Deputy Local Registrars will assist you. Please visit the Maricopa County Superior Court for information and directions about requesting a court order.

 

Have additional questions? Please call and speak with one of our Deputy Local Registrars, Monday-Friday from 8:00am-4:30pm at 602-506-6805.

Changing a child’s name on an Arizona birth certificate

There are important steps and time frames to follow when preparing this type of correction request:

 

When the child is under 90 days old -

  1. The parent(s) listed on the child’s original birth certificate must complete an Affidavit to Correct
  2. Notarize parent(s) signature on the form
  3. Complete and sign an Application. No additional factual documents are required

 

When the child is over 90 days old to 1 year of age -

  1. The parent(s) listed on the child’s original birth certificate must complete an Affidavit to Correct
  2. Notarize parent(s) signature on the form
  3. Complete and sign an Application
  4. Provide 1 additional factual document. Make certain the factual document utilized was established within 6 months of the date of birth

 

When the child is over 1 year of age and older -

  1. A certified court order is required

  2. The court order must list all the changes to be made to that child’s birth certificate. You will be asked to provide a certified copy of the court order with your Application

    • All court orders granted and final after August 25, 2004 must contain this language, “It is ordered that the Office of Vital Records amend the birth certificate of (person’s name) with the following change(s)”

 

When visiting our office to submit your correction request or by mail, please remember to provide a certified copy of the court order with your Application. Complete an Application and be prepared to pay the fee and one of our Deputy Local Registrars will assist you. Please visit the Maricopa County Superior Court for information and directions about requesting a court order

 

Have additional questions? Please call and speak with one of our Deputy Local Registrars, Monday-Friday from 8:00am-4:30pm at 602-506-6805.

Minor Corrections

A minor correction is defined as a typographical error, such as a misspelled name, missing or transposed letters or numbers. These types of changes may be made regardless of the child’s age.

 

Common examples:
Pheonix to Phoenix, Sharron to Sharon

 

When the child is under 1 year of age

A notarized Affidavit to Correct Birth form from the parent(s) named on the Registrant’s birth certificate is required. No other documentation is needed.

 

When the child is 1 year of age and older

A notarized Affidavit to Correct Birth form from the parent(s) named on the Registrant’s birth certificate and 1 factual document showing the correct Registrant information is required. For instance, the provided factual document shows the intended spelling of the Registrant’s name as JUDE and the birth certificate lists the child’s name as JUNE.

 

Have additional questions? Please call and speak with one of our Deputy Local Registrars, Monday-Friday from 8:00am-4:30pm at 602-506-6805.

Adding the father to a child’s birth certificate – How to file an Acknowledgment of Paternity (AOP)

Acknowledgement of Paternity (AOP) is a voluntary legal procedure wherein the birth mother and father acknowledge they are the birth parents of the child. This procedure may or may not require a court order. It will however, always require both parents signing sworn statements known as Acknowledgement of Paternity (AOP). Please read further to learn if your request will require a court order.

 

**Arizona law requires that if a mother is unmarried at the time a child is born and has not been married any time during the preceding 10 months, no father will be named on the child’s birth certificate. The Acknowledgement of Paternity form may be used to establish paternity for a child under the age of 18, if both parents are in agreement as to the identity of the biological father of a child.

 

A court order is required in these circumstances:

  • To establish the identity of the child’s biological father
  • To remove a father from the child’s birth certificate
  • To identify a biological father who cannot be located or is deceased
  • To add a father to a person’s birth certificate is over the age of 18 years

 

When obtaining a court order, the order may be filed with the Office of Vital Registration directly by the Court, the agency that petitioned the Court for the order, or one of the parents may deliver it in person to one of our office locations.

 

You may also submit your request by mail and remember to include a certified copy of the court order in your request with a complete and signed Application and appropriate fee.

 

Have additional questions? Please call and speak with one of our Deputy Local Registrars, Monday-Friday from 8:00am-4:30pm at 602-506-6805.

How a biological father may add his name to the Putative Father Registry, the notification before adoption

The State Office of Vital Records maintains this registry of individuals who claim to be the father of a child born in Arizona and who wish to establish paternity and be notified of any adoption proceedings concerning the child. There are important requirements and timeframes to be followed and we encourage all interested parties to read further click here.

One of the parents listed on the birth certificate has changed their legal name, has an alias or the parent’s name or date and/or place of birth is incorrect

Parent Changed Legal Name

If one of the Registrant’s parents legally changes their name, they may also change their name on the Registrant's Birth Certificate by providing the following:

  • A certified copy of a court ordered name change, if obtained

  • Complete and notarize the Affidavit to Correct Birth form from either parent named on the Registrant’s Birth Certificate

  • Complete and sign an Application and include a photocopy of the applicant’s accepted ID or have their signature notarized on the Application

 

Note: The fee for processing of a court ordered name change is NOT paid by the Court. The $30.00 correction fee includes 1 certified copy of the corrected Registrant’s Birth Certificate with the changed name. Additional documentation may be required.

 

Parent Used Alias for Child's Birth Certificate

If, at the time of birth, either of the Registrant's parents as named on the Registrant’s Birth Certificate used an alias name, the Registrant’s Birth Certificate can be corrected by providing the following:

  • The parent must provide a certified court order that establishes that the person identified by the alias and the person presenting the true identity are, in fact, the same person. Once the court issues the order, the parent must obtain and submit a certified copy of the order to the Office of Vital Records

  • Complete and notarize an Affidavit to Correct Birth form from the parent named on the Registrant’s Birth Certificate whose information is being changed

  • Complete and sign an Application and include a photocopy of the applicant’s accepted ID or have their signature notarized on the Application

 

Note: The fee for processing of a court ordered name change is NOT paid by the Court. The $30.00 correction fee includes 1 certified copy of the corrected Registrant’s Birth Certificate with the changed name. Additional documentation may be required.

 

Parent’s name or date and/or place of birth is incorrect

If one of the Registrant’s parents’ name, date or place of birth is incorrect on the Registrant’s Birth Certificate, this information may be corrected on the Registrant's Birth Certificate by providing the following:

  • Complete and notarize an Affidavit to Correct Birth form from either parent named on the Registrant’s Birth Certificate

  • Provide either a certified copy of the parent’s birth certificate (birth certificate abstracts are not acceptable) whose information is being changed or present the valid, signed passport (photocopies of passports are not acceptable) of the parent whose information is being changed showing the correct information. The passport must contain bearer’s signature and show the correct information requested in the Affidavit to Correct Birth form

  • Complete and sign an Application and include a photocopy of the applicant’s accepted ID or have their signature notarized on the Application

 

Common examples:

Father’s name on his passport is spelled Matthew and on the child’s birth certificate is listed as Matt

 

Mother’s date of birth is listed on her passport as 07/01/1960 and is listed on the child’s birth certificate is listed as 01/07/1960

 

Have additional questions? Please call and speak with one of our Deputy Local Registrars, Monday-Friday from 8:00am-4:30pm at 602-506-6805.

Common examples of acceptable factual documents...

Acceptable factual documents also known as “evidentiary documents” means written information used to prove the fact for which it is presented.

 

Common examples of acceptable factual documents may include, but are not limited to:

  • Hospital or doctor’s office records on letterhead
  • School registration records
  • WIC record
  • Tribal Census record
  • Health Insurance record
  • Baptismal record
  • Military record
  • Social Security record
  • Immunization records, "shot books" are NOT acceptable
  • Family Assistance Administration (FAA) records

 

Please note that all provided documents are subject to review and verification before a correction may be processed.

How to apply for a certified copy?

 

Three Ways to Apply for a Certified Copy


In Person:

  1. Complete an application
  2. Sign your application
  3. Be ready to provide your valid, government issued photo ID with signature
  4. Bring any additional documents that may be required that establish eligibility such as proof of relationship and factual documents establishing legal or other vital interest
  5. Be ready to pay the appropriate fee

 

By Mail:

    Clear copies of FRONT and BACK of ID is REQUIRED
  1. Print and complete an application for the certified copies of the certificate you wish to order
  2. Sign your application
  3. Attach a clear photocopy of your valid, government issued photo ID with signature or have your signature notarized on the application form
  4. Include any additional documents that may be required that establish eligibility such as proof of relationship and factual documents establishing legal or other vital interest
  5. Include the fee per copy requested and check the accepted form of payment. Remember, NO CASH please through the mail
  6. Mail your signed application, copy of accepted ID, factual documents and proof of eligibility, acceptable payment type and fee with a self-addressed stamped envelope to:

     

    Office of Vital Registration
    P.O. Box 2111
    Phoenix AZ 85001

     

    **Allow 1-2 weeks for processing to receive your certified copy in the mail.

 

Where to apply for out of state certificates.

 

Online:

VitalChek is your direct connection to order certified copies of Arizona vital records (with government seal). Order online through VitalChek and receive your eligible purchase by express mail. Additional fees apply. VitalChek is a third party company authorized by Maricopa County and the State of Arizona to offer this online application option. To obtain information and instructions for ordering Arizona vital records, please review the VitalChek website.

 

Acceptable Identification


Valid, Government Issued Photo ID with signature:

    Clear copies of FRONT and BACK of ID is REQUIRED
  • United States issued Driver’s License or Identification Card

  • United States Territories Driver’s License or Identification Card

  • United States Military Identification Card that contains bearer's signature (some do not)

  • Tribal Identification that contains bearer's signature

  • Passports – United States or Foreign issued

  • Visa – In a passport and the bearer's signature is on the passport not the Visa

  • Permanent Resident Card issued on or after May 11, 2010 which includes a signature

  • Resident Alien Card (Form I-551)

  • Employment Authorized Card (Forms I-766, I-688A or I-668B)

  • Temporary Resident Card (I-688)

 

Note: Expired, cracked, broken, taped or faded identification documents will not be accepted.

Eligibility Requirements

 

In Arizona, applicants must prove their relationship to the person (Registrant) named on the Arizona birth certificate.

 

The requirements below are in addition to providing a signed application, clear copy of the applicant’s acceptable ID, any factual documentation or additional forms required and the appropriate fee. *All documents submitted will be reviewed and verified prior to fulfillment of the request.

 

Eligible applicants and the information needed to apply in addition to the application requirements above:

 

*Please note that hospital copies or uncertified birth certificates cannot be accepted.

 

Applicant Birth Certificate
Self

Is the person named on the birth certificate, also referred to as the “Registrant” and who is at least 18 years old or provides a certified copy of their court ordered emancipation

Family Member

The Registrant’s spouse, natural or adopted offspring, father, mother, grandparent, grandchild, brother or sister

Parent

The mother or father as listed on the child’s birth certificate may apply. A father who is not named on the birth certificate is eligible if he provides a certified copy court order naming him as the father of the Registrant. If the court ordered paternity directs this office to add the father to the child’s birth certificate, this change must be done before certified copies may be issued

Foster Parent

Foster parent of the Registrant must provide a letter on Child Protective Services letterhead stating the Registrant is still in the care of the Foster parent(s), signed by the case worker and dated within 30 days of the request. Include a copy of the case worker’s agency ID badge. This letter must state the child’s name, date of birth and the foster parent’s name. If a temporary guardianship, attach a certified copy of the Order for Temporary Guardianship showing the time frame for the guardianship. Updated Review Hearing documentation is required for orders with review hearing dates that have already

Grandparent

Grandparent must establish their relationship with the Registrant by providing a certified copy of their child’s birth certificate (mother or father of the Registrant) who is named on the Registrant’s birth certificate. If the grandparent’s child was born in AZ after 1950, our office can verify this relationship

Guardian of a Minor

The current legal guardian of the Registrant must provide a certified copy of the court order, Establishing Guardianship and Legal Custody. If a temporary guardianship, the guardian must provide a certified copy of the court order showing the time frame for the guardianship. Updated Review Hearing documentation is required for orders with review hearing dates that have already passed

Spouse

The spouse of a registrant (named person on the certificate) is eligible to receive a certified copy of his/her spouse’s birth certificate if ALL of the following criteria are met: The spouse provides a notarized letter of permission signed by the registrant. If the letter is not notarized, a copy of their spouse’s valid government issued identification must be presented along with the letter. The applicant provides one document that evidences they are legally married, such as a certified copy of their marriage certificate, joint bank statement, joint vehicle registration, joint utility bill, etc. The applicant submits their valid government issued identification or has their notarized signature on the application

Adult Brother/Sister

Adult siblings of the Registrant must be at least 18 years of age. They must also prove that they share 1 parent in common with the Registrant. This may be done by providing a certified copy of the applicant’s birth certificate listing 1 of their parents in common or provide a certified copy of a Tribal Affidavit of Birth (photocopies of non-certified records are not valid). If the sibling and Registrant were born in Arizona, our office can search AZ birth records from 1950 to present to verify the shared parent in common

Adult Child

Adult children of the Registrant must be at least 18 years of age. They need to provide a certified copy of their birth certificate that names the Registrant as their parent or provide a certified copy of a Tribal Affidavit of Birth (photocopies of non-certified records are not valid). If the adult child was born in AZ after 1950, our office can verify this relationship

Attorney Representing the Registrant

The attorney must submit a letter of request on his/her letterhead stating their professional relationship to the Registrant or Registrant's parent if the Registrant is a minor, signed by the attorney and containing the attorney’s bar number. The attorney must provide documentation stating the attorney has been retained by the Registrant

Attorney Representing the Biological Parent(s) in an Adoption Proceeding

The attorney must submit a letter of request on his/her letterhead stating their professional relationship to the Registrant's parent, signed by the attorney and containing the attorney’s bar number. The attorney must provide the signed retainer agreement with the Registrant or the Registrant's parent if the registrant is a minor or the attorney can have the biological parent(s) complete the Office of Vital Records' birth application and instruct the parent to enter the attorney's name and address on the application in the mailing address field. A copy of the parent's acceptable ID must be included with the application or the parent must sign the application in the presence of a notary. The application must be signed by the birth parent

Attorney Representing the Adoptive Parent(s) in an Adoption Proceeding

The attorney must submit a letter of request on his/her letterhead stating their professional relationship to the adoptive parent(s), signed by the attorney and containing the attorney’s bar number. The attorney must provide certified copy of a court record evidencing an adoption is pending and that the attorney represents the adoptive parent(s). If the court records are not available, the attorney can have the birth parent complete the Office of Vital Records’ birth application and instruct the parent to enter the attorney’s name and address on the application in the mailing address field. A copy of the parent’s acceptable ID must be included with the application or the parent must sign the application in the presence of a notary. The application must be signed by the birth parent. Note: The private attorney representing the adoptive parent(s) may request a certified copy of the amended birth certificate at the time the final order of adoption is submitted to the Office of Vital Records (OVR). The request must be in application format or on the attorney’s letterhead, contain the attorney’s state bar number, and contain the attorney’s signature

Adoption Agencies Representing Adoptive or Biological
Parent(s)

The adoption agency must provide a certified copy of court records which establish that an adoption of the registrant is pending and that the agency or private attorney represents the adoptive or biological parent(s). Note: If the court records are not available, the adoption agency can have the birth parent complete the Office of Vital Records’ birth application and instruct the parent to enter the adoption agency’s name and address on the application in the mailing address field. A copy of the parent’s valid government issued photo ID must be included with application or the parent must sign the application in the presence of a notary. The application must be signed by the birth parent. Requests from adoption agencies must be on agency letterhead, stating their professional relationship to the adoptive or biological parent(s), and must contain a notarized signature, or a signature along with a photocopy of the signer’s valid government issued photo ID

Government Agencies

Official agencies must provide a written request on agency letterhead stating the official business need for the request and include the factual documentation of the official business need. The applicant must sign the application and include a clear copy of their agency ID badge or notarize their signature on the letter if a badge cannot be provided. Agencies outside of Arizona must provide the appropriate fee in addition to the other application requirements above. Arizona state agencies shall apply direct with the State Office of Vital Records

Genealogy

Arizona is a closed records state and this means that an individual seeking a record that is not yet public must provide proof of their eligible relationship to the Registrant. If the requested record is public, the applicant may apply to the State office

Fees


    $20.00 - Per certified copy

 

    $30.00 - For corrections. Fee includes the corrected certified copy

 

    $  5.00 - Non certified copy for Gov’t Agency use only

 

 

Accepted Forms of Payment


    MasterCard and Visa

 

    Money Order

 

    Cashier’s Check

 

    Cash is only accepted in person

 

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Four Locations:

 

NEW Location!

North Valley
2423 W. Dunlap Ave., Ste. 110
Phoenix, AZ 85021
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Central Valley
3221 N 16th St
Phoenix AZ 85016
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East Valley
4419 E Main St
Mesa AZ 85205
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West Valley
1850 N. 95th Ave.
Suite 182
Phoenix, AZ 85037
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Contact and Hours:

Ph: 602-506-6805
Hrs: 8:00am-4:30pm

Please arrive by 4:00pm

 

Fees:

$20-Certified Copy
$30-Corrections
$5-Non certified copy (for Gov’t Agency use only)

 

Forms of Payment:
• Visa or MasterCard
• Money Order
• Cashier’s Check
• Cash
(in person ONLY)

 

How to Apply:
• In person
• By Mail
• Online (fees apply)