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Frequently Asked Questions - Birth and Death

Birth

Will I receive the certified copies of my birth certificate the same day I apply?

In most cases, when applying in person at a Maricopa County Vital Registration Office you may be able to receive a certified copy the same day you make an eligible application.

 

However, there are some instances when additional time will be needed to process your request. Such instances could include but are not limited to the following examples:

  • Requesting corrections to the certificate
  • Preparing to obtain a passport
  • Providing additional factual documentation to meet eligibility requirements
  • Need to make payment in the accepted form

I ordered my birth certificate, why am I receiving a certified copy?

The original birth record is maintained permanently in the state records archives. Offices of Vital Registration “issue” certified copies of these original certificates. These certified copies are official, meet all legal purposes are printed on special paper that contains a raised and embossed seal and the official registrar’s signature.

How do I request a correction to an Arizona birth certificate prior to 1997?

These corrections may be requested from the State Office of Vital Records.

Why does our old address still appear on my Arizona birth certificate?

The information provided at the time the birth event was recorded is the information listed on the birth certificate. This information is for statistical purposes only and it is acceptable that the address on the birth certificate is not your current address. In other words, you do not need to “correct or amend” this information.

 

However, please make certain you provide your current mailing address on your application for certified copies if seeking to have your order mailed to you.

How long does it take after a child is born at a hospital for the birth certificate to be available?

For children born in hospitals, certified copies of these birth events may be available as soon as 7 business days from the date of birth. The hospital has 7 business days after the child is born to transmit the birth certificate information to our office, the Maricopa County Office of Vital Registration. Our office ensures that the filing was complete; however, if parents filed paternity paperwork at the hospital, recording the birth certificate may take up to 30 days before certified copies will be available for purchase.

How long does it take after a child is born at home or outside of a hospital for the birth certificate to be available?

For children born at home or outside a licensed birthing facility or hospital, parents and/or licensed midwives need to register a home birth event within 7 days of the event to our office, the Maricopa County Office of Vital Registration. Our office will verify the information prior to registering this birth and preparing the certificate for certified copies.

 

Please allow time if the birthing information provided to the Office of Vital Registration was incomplete or needs to be completed and/or verified.

 

Our Deputy Local Registrars are also available by telephone to assist you with further questions, Monday-Friday from 8:00am-4:30pm at 602-506-6805.

Why haven’t I received a certified copy of my child’s birth certificate in the mail?

You must apply for a certified copy of your child’s birth certificate with the Office of Vital Registration; certified copies are not provided by hospitals.

Is there a fee for the 1st certified copy of an Arizona birth certificate?

The 1st certified copy of an Arizona Birth Certificate costs $20.00. All additional copies are $20.00 each. Any documentation received from a hospital and/or a midwife are not official certified copies of the Arizona birth certificate.

Is there a fee associated with obtaining a copy of my child’s birth certificate?

Yes, each certified copy is $20.00. To make a correction and receive 1 certified copy of the corrected certificate is $30.00.

How do I obtain an Apostille for a birth certificate?

An Apostille is a specific authenticating certificate that is required by certain countries for establishing a live birth. In Arizona, the Arizona Secretary of State’s Office prepares this document and information is available on their website at www.azsos.gov.

How can I correct information on an Arizona birth certificate?

The procedure to make changes from changing or adding a name spelling, to correcting errors in the information provided at the time of registration varies with type of change requested and how recently the certificate was filed.

 

Please review the information on the Birth Certificate Corrections page for further details regarding the most commonly requested correction changes and review or print out the forms you may need to prepare before submitting your requests.

 

Our Deputy Local Registrars are also available by telephone to assist you with further questions, Monday-Friday from 8:00am-4:30pm at 602-506-6805.

How can I add the father’s information onto an Arizona birth certificate?

Once a child is born with only the mother listed on the certificate, a father may be added through the correction process.

 

If a mother is not married at the time a child is born and has not been married any time during the preceding 10 months, both biological parents must complete and file the Acknowledgement of Paternity (AOP) packet. The parents may also establish paternity by court order. For more information about making changes or corrections to an Arizona Birth Certificate, please review the Birth Corrections page for more information.

 

Our Deputy Local Registrars are also available by telephone to assist you with further questions, Monday-Friday from 8:00am-4:30pm at 602-506-6805.

 

Death

How long does it take after a person passes away for the death certificate to be available?

In Arizona, a funeral home or other similar agency has up to 7 days to submit complete and accurate information regarding a death in our county. Next and in most cases, a death certificate is available approximately 3-5 business days after these events.

 

However, certain circumstances may delay this time frame. Please contact the funeral home or other agency with whom you are communicating about this death event to learn if they have completed their filing.

I thought I was able to receive 2 “free” copies of the death certificate?

The federal government in association with the Veteran’s Affairs Office and the Social Security Administration assist eligible family members filing claims (VA or SSA) for survivor benefits and burial benefits. Eligible parties may request a special certified copy with a stamp, “For Government Use Only” for use with filing these unique government claims. These copies will not be accepted by other agencies as official certified copies.

 

*Note: The Social Security Administration is notified electronically once someone has passed and typically no longer requires these specially stamped certified copies. Again, please know, these certificates will not be accepted by any other agency.

Will I receive the certified copies of an Arizona death certificate the same day I apply?

In most cases, when applying in person at a Maricopa County Vital Registration Office you may be able to receive a certified copy of an Arizona event the same day you make an eligible application.

 

However, there are some instances when additional time will be needed to process your request. Such instances could include but are not limited to the following examples:

  • Requesting corrections to the certificate
  • Providing additional factual documentation to meet eligibility requirements
  • Need to make payment in the accepted form

How can I correct information on an Arizona death or fetal death certificate?

The procedure to make changes from changing or adding a name spelling, to correcting errors in the information provided at the time of registration varies with type of change requested and how recently the certificate was filed.

 

Please review the information on the Death Certificate Corrections or the Fetal Death Certificate Corrections page for further details regarding the most commonly requested correction changes and review or print out the forms you may need to prepare before submitting your requests.

 

Our Deputy Local Registrars are also available by telephone to assist you with further questions, Monday-Friday from 8:00am-4:30pm at 602-506-6805.

 

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Four Locations:

 

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North Valley
2423 W. Dunlap Ave., Ste. 110
Phoenix, AZ 85021
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Central Valley
3221 N 16th St
Phoenix AZ 85016
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East Valley
4419 E Main St
Mesa AZ 85205
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West Valley
1850 N. 95th Ave.
Suite 182
Phoenix, AZ 85037
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Contact and Hours:

Ph: 602-506-6805
Hrs: 8:00am-4:30pm

Please arrive by 4:00pm

 

Fees:

$20-Certified Copy
$30-Corrections
$5-Non certified copy (for Gov’t Agency use only)

 

Forms of Payment:
• Visa or MasterCard
• Money Order
• Cashier’s Check
• Cash
(in person ONLY)

 

How to Apply:
• In person
• By Mail
• Online (fees apply)