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What services does Vital Registration provide?

 

Certified Copies of...

 

Corrections to Arizona Certificates...

 

Registration of Vital Events...

 

How to apply for a certified copy?

 


Apply In Person:

We offer same day service for eligible applicants requesting certified copies from all 4 of our locations.

 

At our office, please be prepared to:

  1. Complete and sign an application
  2. Provide your current and valid government issued photo ID with your signature or have your application notarized
  3. Provide any additional factual documentation to prove relationship or eligibility as required
  4. Pay the appropriate fee
  5. Be certain you signed your application and provided a reliable phone number

 

Note: We will not be able to provide same day service for ineligible applicants or for applicants who do not have valid, signed, government issued photo ID

 

Apply by Mail:

Download applications and forms. The instructions for completing an application by mail are the same as above under Apply in Person.

 

Office of Vital Registration
PO Box 2111
Phoenix AZ 85001

 

Note: The average processing time for applications submitted through the mail is five business days from the date received by MCOVR

 

Expedited Service

VitalChek, Inc. is an independent company the state has partnered with to provide online ordering. Additional fees apply much like a UPS or FedEx service. The same rules and requirements concerning eligibility and possible required documents and fees apply when making a request. VitalChek, Inc. accepts major credit cards including American Express®, Discover®, MasterCard®, or Visa®.

 

Acceptable Identification


Valid, Government Issued Photo ID with Signature:

  • Clear copies of FRONT and BACK of ID is REQUIRED

    United States issued Driver’s License or Identification Card

  • United States Territories Driver’s License or Identification Card

  • United States Military Identification Card that contains bearer's signature (some do not)

  • Tribal Identification that contains bearer's signature

  • Passports – United States or Foreign issued

  • Visa – In a passport and the bearer's signature is on the passport not the Visa

  • Permanent Resident Card issued on or after May 11, 2010 which includes a signature

  • Resident Alien Card (Form I-551)

  • Employment Authorized Card (Forms I-766, I-688A or I-668B)

  • Temporary Resident Card (I-688)

 

Note: Expired, cracked, broken, taped or faded identification documents will not be accepted.

Birth Eligibility Requirements

 

2016 Update

 

The State of Arizona recently revised the rules that govern how vital records are managed.

 

Please take a few moments to read carefully.

 

Who is Eligible to Apply in Arizona

 

  • The individual, if the individual is of legal age or married
  • A parent of the individual
  • The individual's spouse
  • The individual's grandparent, adult child, adult grandchild, or adult brother or sister
  • The individual's guardian
  • A person designated in a power of attorney, established by the individual’s parent or guardian according to A.R.S. § 14-5104 or 14-5107
  • A person appointed as the individual’s conservator according to A.R.S. Title 14, Chapter 5, Article 4
  • A person designated in a court order to receive a certified copy of the individual’s certificate of birth registration
  • An attorney representing:
    • The individual, if the individual is of legal age or married;
    • The individual’s parent; or
    • The individual’s guardian while acting on the individual’s behalf
  • An adoption agency, licensed according to A.R.S. § 8-126, or a private attorney if:
    • An adoption of the individual is pending, and
    • The adoption agency or private attorney represents the individual’s biological parents or prospective adoptive parents
  • A governmental agency processing:
    • An adoption, a financial claim, a governmental benefit application,
    • Or another form of compensation on behalf of an individual,
    • Or having another official purpose for the certified copy of the individual’s certificate of birth registration

Death Eligibility Requirements

 

2016 Update

 

The State of Arizona recently revised the rules that govern how vital records are managed.

 

Please take a few moments to read carefully.

 

Who is Eligible to Apply in Arizona

  1. A funeral director representing one of the following in a final disposition of the deceased individual’s human remains, within 12 months after the registration of the deceased individual’s death
    1. The deceased individual through a prearranged funeral agreement, as defined in A.R.S. § 32-1301;
    2. The deceased individual’s spouse;
    3. The deceased individual’s parent, grandparent, or adult child, grandchild, brother, or sister; or
    4. Another person who is responsible for the final disposition of the deceased individual’s human remains according to A.R.S. § 36-831
  2. The surviving spouse of the deceased individual
  3. A parent or grandparent of the deceased individual
  4. An adult child, grandchild, brother, or sister of the deceased individual
  5. A person designated in a power of attorney, established by the deceased individual’s parent according to A.R.S. § 14-5104 or 14-5107
  6. Another person who is responsible for the final disposition of the deceased individual’s human remains according to A.R.S. § 36-831
  7. A person named in the deceased individual’s last will and testament as the executor of the deceased individual’s estate
  8. A person named in the deceased individual’s last will and testament as a beneficiary of the deceased individual’s estate
  9. A person named as a beneficiary of a life insurance policy on the deceased individual
  10. A person designated in a court order to receive a certified copy of the deceased individual’s certificate of death registration
  11. A person authorized in writing to receive a certified copy of the deceased individual’s certificate of death registration by a person who is eligible to receive a certified copy of the deceased individual’s certificate of death registration according to (2), (3), (4), or (5)
  12. An insurance company with which the deceased individual had a policy
  13. A bank, a credit union, a mortgage lender, or another financial institution with which the deceased individual had an account or other business relationship
  14. A hospital or other health care institution processing a claim against the deceased individual’s estate
  15. Another person having a claim against the deceased individual’s estate
  16. An attorney representing a person who is eligible to receive a certified copy of the deceased individual’s certificate of death registration
  17. The consulate of a foreign government representing a person who:
    1. Is eligible to receive a certified copy of the deceased individual’s certificate of death registration, according to subsection (B)(2), (3), (4), or (5);
    2. Is a citizen of the foreign country; and
    3. Resides in the foreign country
  18. A governmental agency processing:
    1. A financial claim, a governmental benefit application, or
    2. Another form of compensation on behalf of the deceased individual or
    3. The deceased individual’s estate or
    4. Having another official purpose for a certified copy of the deceased individual’s certificate of death registration 

Fees


    $20.00 - Per certified copy

 

    $30.00 - For corrections. Fee includes the corrected certified copy

 

    $  5.00 - Non certified copy for Gov’t Agency use only

 

Accepted Forms of Payment


    MasterCard and Visa

 

    Money Order

 

    Cashier’s Check

 

    Cash is only accepted in person

 

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Four Locations:

 

NEW Location!

North Valley
2423 W. Dunlap Ave., Ste. 110
Phoenix, AZ 85021
Click for Directions


Central Valley
3221 N 16th St
Phoenix AZ 85016
Click for Directions


East Valley
4419 E Main St
Mesa AZ 85205
Click for Directions


West Valley
1850 N. 95th Ave.
Suite 182
Phoenix, AZ 85037
Click for Directions

 

Contact and Hours:

Ph: 602-506-6805
Hrs: 8:00am-4:30pm

Please arrive by 4:00pm

 

Fees:

$20-Certified Copy
$30-Corrections
$5-Non certified copy (for Gov’t Agency use only)

 

Forms of Payment:
• Visa or MasterCard
• Money Order
• Cashier’s Check
• Cash
(in person ONLY)

 

How to Apply:
• In person
• By Mail
• Online (fees apply)