Executive Steering Committee

The AzCHER Executive Steering Committee meets monthly, usually on the second Monday of each month. Meetings are intended for committee members and invited guests only. Meeting times and locations may vary. If you have a question regarding AzCHER or the Executive Steering Committee, please email azcher@mail.maricopa.gov.

Composition of Executive Steering Committee

The Steering Committee shall consist of the representatives of each of the following AzCHER Members:

• Chair - Elected, to serve for a term of one calendar year

• Deputy Chair (to run meetings in the absence of the Chair) - Appointed, to serve for a term of two calendar years

• Chair - Elect (to assume Chair duties at the turn of a new calendar year) - Appointed, to serve for a term of one calendar year

• Secretary - Appointed, to serve a term as deemed by the Executive Steering Committee

• Elected Representative from the different Healthcare Systems in the Central Region

• Non-Titled Members:

• Lead Agency for ESF 8 - ADHS, Bureau of Public Health Emergency Preparedness

• Lead Agency for ESF 8 - Maricopa County Department of Public Health

• Designated Representative from the Maricopa County Emergency Management

• Designated Representative Pinal & Gila Counties' Departments of Health and Emergency Management

• Designated Representative from the Arizona Associations of Hospitals, Community Health Centers & Family Practitioners

• Designated Representative from the Metropolitan Medical Response Systems (MMRS) - Phoenix Fire Department

• Designated Representative from the EMS

Members

Duties of Steering Committee Members

 

CHAIRPERSON - the Chairperson shall provide the direction and leadership to the Coalition. He/she shall act as Chairperson of all Coalition meetings; serve as the official representative and spokesperson of the Coalition; and act as the liaison between AzCHER-Central, ADHS-BPHEP and the Maricopa County Disaster preparedness Council (MCDPC).

 

Co-CHAIRPERSON - In conjunction with the Chair, the Co-Chairperson shall also provide the direction and leadership to the Coalition and serve as the official representative and spokesperson of the Coalition; co-Chair shall preside over meetings in the absence of the Chairperson; serve as the liaison to outside agencies and perform other duties assigned by the Chairperson.

 

SECRETARY - the Secretary shall act as the liaison between AzCHER-Central and the Lead Agencies' staff, and approve all written correspondence (Agendas, Minutes, and Reports etc) prior to distribution in Coalition meetings.

 

NON-TITLED STEERING COMMITTEE MEMBERS - the non-titled Steering Committee Members shall chair or sit on Standing Committees, ad hoc committee, or task force (if any).

 

THE STEERING COMMITTEE is responsible to develop and distribute agendas and minutes for AzCHER-Central meetings, coordinate training seminar registrations and RSVPs, maintain AzCHER records, provide support to AzCHER-Central committees, maintain AzCHER-Central Representative and Interested Party contact lists including email distribution list, and other administrative functions as needed.

 

Meetings

REGULAR STEERING COMMITTEE MEETINGS
Regular meetings of the Steering Committee (SC) shall be held every other month unless modified by the Chairperson. Each meeting shall follow a predetermined agenda established by the Chairman in consultation with the Steering Committee. Minutes of the meeting shall be taken and retained for a period of not less than five (5) years.

 

The participation to the SC meetings is restricted to the members of the Steering Committee; no alternate can attend the SC meeting, nor can any chair or co-chair from any sub-committees (Section/Group) attend SC meeting, unless the chair and co-chair of Section or Group are also the members of SC.

 

SPECIAL STEERING COMMITTEE MEETINGS
Special Steering Committee meetings may be held upon call of the Chairperson or at the request of any two Steering Committee members. Minutes of the meeting shall be taken and retained for a period not less than five (5) years.

 

NOTICE
Written/Internet notice shall be provided of all regularly scheduled Steering Committee Meetings at least five (5) working days prior to the meeting date. In the case of a Special Meeting, such notice shall state the purpose of the meeting. Special Meeting notices shall be not less than 24 hours.

 

QUORUM
A majority of Steering Committee Members (75%) shall constitute a quorum for transaction of business.

 

VOTING
At any meeting having a quorum, action may be taken by a simple majority of those Steering Committee Members who are present. If a quorum is not present at a meeting, transaction of business will take place under the condition that any motions that are put forth to a vote will be presented to absent voting representatives via electronic mail in order to receive a quorum vote. A reasonable amount of time will be allowed for receipt of absentee votes not to exceed ten days from the date of the meeting. If a quorum is not obtained the motion fails.

 

OPEN MEETINGS
Meetings shall not be open to the public. Invited guests must be approved by the Chairperson or the Steering Committee prior to attendance.

 

STEERING COMMITTEE- TENURE OF OFFICE

 

ELECTED POSITIONS - The Chairperson and three elected hospital representatives shall be the elected Members of the Steering Committee. The tenure of office for the Chairperson and the Steering Committee's three elected hospital representatives shall commence in January of the calendar year following their election upon confirmation by the Steering Committee at the January Regular Steering Committee Meeting.

 

• CHAIRPERSON - shall serve for a term of two (2) years.
• ELECTED HOSPTIAL REPRESENTATIVES - shall serve two year terms and will be limited to two consecutive terms.

 

APPOINTED POSITIONS - The tenure of office for the Co-Chairperson, and all other appointed non-titled Steering Committee Members shall commence in January following confirmation by the Steering Committee at the January Regular Steering Committee Meeting.

 

• Co-CHAIRPERSON - shall serve for a term of two (2) years.
• APPOINTED NON-TITLED STEERING COMMITTEE MEMBERS - shall serve for a term of (2) years.

 

VACANCIES

Vacancies (of Hospital Representatives) on the Steering Committee shall be appointed by the Chairperson and shall serve until the affected agency, institution, or discipline has selected their new representative.

Communications