Maricopa County ICJIS

Common Case Number

The CCN is the unique identifying element for case information, and facilitates the flow of information, both automated and manual, between the participating agencies. In the integrated data realm, CCN allows the information systems to move data between and populate individual agency databases such as; Superior Court, Justice Court, Clerk of the Court, County Attorney, Indigent Representation, Adult Probation, Juvenile Court, and Sheriff. The current implementation provides an opportunity to add value to existing processes by including functionality that builds on existing data collection efforts of the participating agencies.

Common Code Table

The Common Code Table is an application developed by the ICJIS Agency to assist data validation in agency systems. The Common Code Table has also been designed to serve as the single point of update for validation tables within each agency's system. Table owners make requested changes to their table values in the Common Code Table, other agencies are then notified of table changes and asked to make applicable changes to their returned values. Once all information is updated, the entire table can be pushed or pulled to the agency's system. The result is faster, accurate table updates and ultimately higher quality data.

DPS Interface - JWI (Justice Web Interface)

This project involves the migration of current direct DPS interfaces to a newer TCP/IP infrastructure, web-based environment (Justice Web Interface – JWI) and middleware technology being deployed by the DPS. This effort will replace the existing direct SNA-emulated interfaces with middleware interfaces in a secure, encrypted web-based framework. This project will significantly reduce computer response time associated with inquiries and retrieving criminal history information, as well as improve the quality of information exchanged with federal, state, and local criminal justice agencies.

Pre-Booking System Application

This system provides a user-friendly intuitive interface for entry of arrest/booking data by arresting officers. This system is fully operational in the 4th Avenue Jail Facility. The ICJIS Integration Engine provides the interface between the PC’s being used for the data entry and the MCSO’s Jail Management System, as well as to the Mugshot database. MCSO used the ICJIS Convergent Architecture tools for the development of the Pre-Booking application and user screens.

Secure Network Backbone

The purpose of this project is to define, scope and implement a secured backbone solution to comply with the FBI NCIC 2000 CJIS requirements for providing a 128 bit encryption for all Criminal History Record Information (CHRI) that is transported over public carrier links. In addition, this project provides for a logical separation of the existing County Wide Area Network (WAN) into separate segments to better provide for levels of security with firewalls and logical routing/filtering for County J&LE agencies.

Video Visitation System

Video Visitation is a state-of-the-art, high-bandwidth video system that facilitates inmate visits over full-motion video, requiring minimal prisoner movement. The payoffs are increased safety -- due to less prisoner movement, and reduced detention staffing requirements. The ICJIS Integration Engine facilitates the tracking and logging of inmate visits and coordinating the video booths' availability.

Assign Attorney Data Exchange
This exchange provides timely and consistent attorney assignment information between the County Attorney; Indigent Representation and Superior Court’s Offices. This will help shorten the average length of cases; reduce the need for unnecessary continuances; reduce office overhead; and overall improve service to attorneys; administrative staff and clients.

Form IV Data Exchange

The Form IV (Probable Cause Statement) is used by law enforcement officers to provide probable cause and release information to be used by Initial Appearance Court Commissioners. With the use of the electronic Form IV, duplicate efforts for entering data and potential errors will be greatly reduced, and information will be consistent between the Sheriff’s Office and County Attorney’s Office. In addition, the Form IV will be available electronically to other justice agencies, allowing them to obtain arrest information more quickly.

Schedule Court Event Data Exchange

The Schedule Court Event (SCE) data exchange provides real-time case and court calendar information from the Superior Court/Justice Court to other criminal justice agencies. The first segment of this exchange was successfully completed. Now the County Attorney’s Office (MCAO) and the Public Defenders’ Office (PD) are receiving real-time updates from court event schedules and calendar changes. This exchange will assist in getting the right people to the right place at the right time - the first time.

File a Case Data Exchange
The File a Case (FAC) data exchange is designed to provide timely notification of cases filed within the courts; Justice and Superior. This exchange, which will originate from the County Attorney's Office and the Superior Court, will offer the opportunity to receive, disseminate and store filed case information to each of the participating criminal justice agencies.

FAC - e-Filing

The Clerk of the Court (COSC) will provide a web based method for filing subsequent documents on the County Intranet. Filing agencies will enter basic information about the filing, attach the electronic version of the document and submit to the COSC. In one step the documents will be electronically filed, docketed and added to the COSC's EDMS system. A record of the filing and copy of the document or link to the document in EDMS will then be sent to ICJIS to forward to agencies who need notification of the filing. If the document is a proposed order, the judicial officer will review and approve or deny electronically. COSC will also work with the Public Law firms to create a system-to-system method for e-Filing documents.

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