The primary responsibility of the Business Services Division is to provide services to meet the operational needs of the department and all divisions in an efficient and effective manner.
The Business Services Division is organized into four functional areas with 25 employees: Administration, Financial Services, Information Technology and Procurement Services.
Administration: Supports the department by providing a centralized point of contact for the following areas: human resources; employee concerns; employee benefit services; State of Arizona legislative issues; Board of Supervisor’s agenda services; fixed and non-fixed asset management; payroll; communications (pager, telephones, etc); and office supplies.
Financial Services: Serves to support the department in numerous activities including accounts payable, financial reporting, maintenance of our SC (Service Contract) module within Advantage, financial controls, cash receipts and budgeting. This group has the task of providing stewardship for approximately $160 million in annual resources for the various programs that we oversee. The majority of these funds are in the Capital Improvement and Major Maintenance Plans.
FMD also manages millions in utility funding for County facilities and millions more for contracts for outsourced services. The combination of sources encompasses over 10 different fund/agency combinations. While this task is large, we strive to excel in our duties while also leading the way to reduce administrative cost.
Information Technology: Information Technology’s mission is to provide services to meet the operational needs of FMD and its operating divisions. The Information technology section of the Business Services Division takes the lead to work with individual divisions to identify technology solutions that will help them meet today’s and tomorrow’s challenges in the most efficient manner possible.
Currently the IT group supports over 220 personnel computers which utilize various software applications including Microsoft, AutoCAD, Velocity 3.0 (the County’s security access software) and Maximo, our Facility Asset Management Software. Furthermore, It supports a large server farm to maintain our network. In addition to the standard computer hardware maintained, we also maintain and program the hand held bar-code readers that are used by our trade’s personnel. Information Technology also serves as FMD’s Telecom representative, providing services for the installation and maintenance of our data and voice lines. In this role, they serve as the liaison for telecom services for our Major Maintenance and Capital Improvement projects. A main goal for the Information technology group is to allow FMD to grow smarter and not larger.
Procurement Services: Supports the department in the areas of warehousing and the creation and administration of construction, service and commodities contracts that are utilized by the department’s operating divisions. Procurement serves as the main liaison with the County’s Materials Management department (Article 3) and the County Engineer (Article 5) on procurement issues.