MEETINGS: The agenda for each meeting will be available at least 24 hours in advance of the meeting at Public Health, 4041 North Central Avenue, 14th Floor Lobby, Phoenix. Meeting locations vary depending on space availability. Please call Planning Council Support at (602) 506-6321 for the location. The full Planning Council meets once each month on the second Thursday of each month from 5:00 pm to 6:30 pm.
MEETING NOTICE DISCLOSURE STATEMENT: Link to Disclosure Statement
LIAISON: John Sapero, Program Coordinator, Public Health, (602) 506-6321
FORMATION AUTHORITY: Title I of the Ryan White Comprehensive AIDS Resources Emergency (CARE) Act as amended and bylaws approved by the Board of Supervisors on March 1, 2006 and amended on January 12, 2010.
COMPOSITION: Article III. Membership, Section 1: Council membership shall include representation as mandated by the Ryan White HIV/AIDS Treatment Modernization Act, Council members are appointed by the Maricopa County Board of Supervisors which receives and considers recommendations made by the Membership Committee and endorsed by the Council to identify suitable candidates for Council membership. The Planning Council shall consists of a maximum of 45 persons residing throughout the EMA. The Membership Committee of the Council shall identify representatives from each of the following mandated representation categories as candidates for Council membership:
a. Health care providers, including federally qualified health centers;
b. Community-based organizations serving affected populations & AIDS service organizations;
c. Social service providers, including providers of housing and homeless services;
d. Mental health and substance abuse providers;
e. Local public health agencies;
f. Hospital planning agencies or health care planning agencies;
g. Affected communities, including people with HIV/AIDS, members of a Federally recognized Indian tribe as represented in the population, individuals co-infected with hepatitis B or C and historically underserved groups and subpopulations;
h. Non-elected community leaders;
i. State government (including State Medicaid agency and the agency administering the program under Part B;
j. Grantees under subpart II of Part C;
k. Grantees under section 2671, or, if none are operating in the area, representatives of organizations with a history of serving children, youth, women, and families living with HIV and operating in the area;
l. Grantees under the Federal HIV program, including but not limited to providers of HIV prevention services; and
m. Representatives of individuals who formerly were Federal, State, or local prisoners, were released from the custody of the penal system during the preceding 3 years, and had HIV/AIDS as of the date on which the individual were so released.
Council members representing the general public shall include representatives of the following groups as necessary to create a membership reflective of the epidemic in the EMA:
- Asian/Pacific Islanders
- Hispanic-Americans, Latinos and Latinas
- Gay/Bisexual/Transgender communities
- Persons with hemophilia
- Residents of rural communities
- Representatives of the IDU community
- Parents/Guardians of HIV-infected children
Council membership shall include, whenever feasible, representatives of the following categories:
One member representing the Prevention Planning Group of Arizona
One member representing the Pinal County Health Department
Article III. Membership, Section 6: A Council member may nominate an alternate to be designated to attend Council meetings and participate in all Council activities in the event of the member's absence. An alternate may not attend more than three (3) consecutive meeting in place of the Planning Council member. The fourth (4) consecutive meeting attended by the alternate shall be considered an unexcused member absence.
Section 7: Members shall be appointed for three (3) year terms, beginning on the first day of the month following the approval of the Board. Members may be reappointed for one additional term upon the recommendation of the Membership Committee, endorsement by the Council, and the approval of the Board. Individuals who have served two consecutive terms shall not be eligible for reappointment. Individuals may reapply to the Council after a waiting period of at least one calendar year.
DUTIES AND POWERS: Article II, Section 2. The Council’s responsibilities shall be to a) Determine the size and demographics of the population of individuals with HIV-disease, b) Determine the needs of such population, c) Establish priorities for the allocation of funds within the eligible area, including how best to meet each such priority and additional factors that a grantee should consider in allocation funds under a grant, d) Develop a comprehensive plan for the organization and delivery of health and support services described in section 2604, e) Assess the efficiency of the administrative mechanism in rapidly allocating funds to the area of greatest need within the eligible area, f) Participate in the development of the statewide coordinated statement of need initiated by the State public health agency responsible for administering grants, g) Establish methods for obtaining input on community needs and priorities which may include public meetings, conducting focus groups, and convening ad-hoc panels, and h) Coordinate with Federal grantees that provide HIV-related services within the eligible area.